Can I copy from books that I personally own?

Your school needs to own or subscribe to the thing you’d like to copy from. You can’t use personal copies, or free inspection copies that you get in the post.

How do I know if something I want to copy is covered by the CLA Licence?

Look out for the CLA logo on books, or you can type the ISBN, URL or title into our Check Permissions  search tool (see above) to find out for sure.

But the copyright page in the book says I need to seek permission from the publisher…

Don’t worry – the CLA Licence is the permission you need. As long as the Check Permissions tool says the title is covered then you can copy it.

Are workbooks covered?

The licence covers most types of title, but not workbooks which are books designed for individual students to write into and priced for class-set purchase.

The book I want to copy isn’t covered – what now?

It depends on what you want to do. You may need to buy enough books for all your students or you can contact the publisher for permission - many publishers have a dedicated page on their website. However, the vast majority of UK-published titles are covered by the licence.

The book I want to copy is covered, can I just copy as much as I like?

You can copy an extract: this means up to 5% or one chapter or article, whichever is the greater.

Does that use up my copying allowance for the year? How long do we have to wait before we can make copies from the same book again?

You can only copy up to the limit above for any one class, lesson, or 'course of study', so if you need a different extract from the same book for another year group in your subject, or another teacher needs another chapter for a totally different subject, that’s fine, you can make the copy.

For example, if you make a copy of a book chapter and give it to year 4, you can make a copy of a different chapter from the same book to give it to year 5. 

Alternatively, a Geography teacher could make a copy from a book and a Biology teacher could copy another chapter from the same book.  

How many copies can I make?

As many as you need so that all the relevant staff and students have a copy.

What about images, can I copy those?

You can copy images in titles covered by the licence, and this includes some websites (just use the Check Permissions tool to see) but they must still be only for classroom use. If the website isn’t covered, you’ll have to check the terms and conditions of the website to see whether copying for educational use is permitted. 

I want to put a copy on the VLE – is that covered?

Yes, the licence covers you to display, print out, photocopy, scan, copy and paste and retype extracts.

Can I keep the copies for next year?

Yes, as long as they’re in a good state, are likely to be needed by students in future and in the case of electronic copies, are safe and secure, the copies can be kept for as long as required.

Do I need to tell anyone what I’m copying?

No, you don’t have to tell anyone - just go ahead with copying. On occasion CLA might request your school to help with a data collection exercise – this helps to ensure we pay the right publishers and authors for for the re-use of their work. All will be explained if your school is selected, but thank you for your help in advance!

My school bought a digital resource subscription – is that covered by the licence?

It may be, just check via the Check Permissions tool. If the result comes back negative, don’t worry, you may be able to copy under the terms of the subscription, but have a look to make sure.

I’d like to post my lesson resources on TES – is that covered by the licence?

The licence lets you copy hassle-free for your students, but no public-facing copying is covered. You’d need the permission of the publisher to put anything on an online platform like TES.

I’ve heard about fair use – what’s that?

'Fair Use' is a concept in US law that helps judges to decide whether copying is lawful without permission or licence. In the UK there are a clear set of copyright exceptions instead, some of which are governed by a similarly named concept, 'Fair Dealing'.  It can be complex so please see the IPO’s guidance if you would like more information.