Copyright Licence documents

Licence document for CLA UUK/GuildHE Higher Education Licence – The T&Cs of your Licence

Independent Higher Education Licence – The T&Cs of your Licence

User Guidelines – A detailed but ‘plain English’ guide to the Licence terms and conditions

Notice for Display / Welsh language version – A one-page notice for staff. We recommend that they are displayed next to fixed-location copying machines and made available on your staff intranet

Non-Credit-Bearing (‘NCB’) – Guidance on NCB courses

Programme of Account Management and Review – A quick guide to this new programme which will commence during the Autumn Term 2020

Reporting and Managing Digital Copies – A guide to help you understand the requirements for reporting and managing Digital Copies

Digital Copy Record Form – FULL – Reporting form

Digital Copy Record Form – NEW – Reporting form

Completing the DCRF – Instructions for completing the Digital Copy Record Form

Reporting Schedule 2023-24 – Reporting schedule for 2023-24

HE Licence Good Practice Guide – This Guide has been jointly developed and agreed by the CLA Higher Education Copyright Licence Operation Working Group, comprising representatives of CLA, UUK, GuildHE and several major publishers

Role specific guidance – Academic Staff – This guide is intended to help academic staff understand their CLA Licence

Role specific guidance – Data and Finance Managers – This guide is intended to help data and finance managers understand their CLA Licence

Role specific guidance – Library and E-Learning Staff – This guide is intended to help Library and E-Learning staff understand their CLA Licence

Role Specific Guidance – Student Data and Fees – This guide is intended to provide information on data, fees, and processes

Role Specific Guidance – Commercial Research – This guide is intended to help HEIs that are members of Universities UK and/or GuildHE and make submissions to HESA

Role Specific Guidance – Account Management and Review – This guide is intended to help explain the programme of account management and review

COMING SOON! Check Permission Step-by-Step Guide – Download our handy step-by-step guide that will help you interpret the Check Permissions results

Higher Education Scanning Quality Recommendations – This guidance explains the licence requirements regarding Moral Rights, and then lists various scanning quality recommendations that you may choose to implement. These recommendations are not required under the licence but are best practice

Administering Your Licence – Checklist

The DCS handles copy reporting and allows staff to collaborate, copy and share content and articles
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CLA Check Permissions Tool
Check Permissions works for all, even if you don't have a licence. Use it to check whether an article, book or website is covered by the CLA licence
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Check Permissions

If you are having difficulty using the Check Permissions tool, can’t find the title you are looking for or believe the results returned to be incorrect, please do not hesitate to contact us at and we will be happy to help.

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