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Check Permissions

Find out what can be copied, shared or re-used under your licence.

Higher Education Licence

Licence documents 

CLA UUK/GuildHE Higher Education Licence

The full Ts & Cs of the Higher Education Licence

Independent Higher Education Licence  The full Ts & Cs of the Independent Higher Education Licence
Summary of Changes Licence summary of new HE Licence
User Guidelines

A detailed but ‘plain English’ guide to the Licence terms and conditions.

Notice for Display

Notice for Display (Welsh language version)

A one-page notice for staff. We recommend that they are displayed next to fixed-location copying machines and made available on your staff intranet

Non-Credit-Bearing ('NCB') Courses Guidance  Guidance on NCB courses 
Programme of Account Management and Review  A quick guide to this new programme which will commence during the Autumn Term 2020


Data reporting documents

Guide to Reporting and Managing Digital Copies A guide to help you understand the requirements for reporting and managing Digital Copies. 

Digital Copy Record Form - FULL

Digital Copy Record Form - NEW

Reporting Forms

Instructions for completing the DCRF

Instructions for completing the Digital Copy Record Form

Reporting Schedule 2020-23

Reporting Schedule for 2020-23

General guidance

HE Licence Good Practice Guide This Guide has been jointly developed and agreed by the CLA Higher Education Copyright Licence Operation Working Group, comprising representatives of CLA, UUK, GuildHE and several major publishers.
Role specific guidance -  Academic Staff This guide is intended to help academic staff understand their CLA Licence. 
Role specific guidance - Data and Finance Managers This guide is intended to help data and finance managers understand their CLA Licence.
Role specific guidance - Library and e-Learning Staff This guide is intended to help library and e-Learning staff understand their CLA Licence.
Quick Guide - Commercial Research Consultancy A quick guide to help in commercial research scenarios 
Guide to Student Data and Fees A guide to our invoicing system,  the fees we apply and the processes we use year on year 
Making Digital Copies Checklist Staff can use this checklist when making copies to ensure licence compliance
Administering Your Licence This guidance document is intended for Licence Co-ordinators, either new to the role or just seeking a refresher, and provides a year-long checklist of things to consider
Check Permission Step-by-Step Guide Download our handy step-by-step guide that will help you interpret the Check Permissions results
Higher Education Scanning Quality Recommendations

This guidance explains the licence requirements regarding Moral Rights, and then lists various scanning quality recommendations that you may choose to implement. These recommendations are not required under the licence but are best practice.